Important!
All PDF files on this page require the most current version of Adobe Acrobat Reader to view. If you currently have a version lower than 9.0 or using an alternative browser PDF plug-in and are experiencing difficulties in opening the files you must upgrade to the latest version of .
Table of Contents
- Budget Resources & Forms
- Grants & Contracts Forms
- System Support Forms
- General Accounting Forms
- Accounts Payable Forms
- Other Forms
- Accounts Payable Accrual Form 2024 (, 69KB) or see link below
| Grants & Contracts Forms | Issued | Instructions | Policy |
|---|---|---|---|
| Close Out - Sponsored Projects Check List (, 643KB) | 08/2010 | - | - |
| Close Out - Property and Inventory Report for Sponsored Projects (, 569KB) | 08/2010 | - | - |
| System Support Forms | Issued | Instructions | Policy |
|---|---|---|---|
| Transact-CashNet eMarket Request Form (, 73KB) | 06/2022 | FAQ | - |
| Transact-CashNet Access Form (, 186KB) | 09/2023 | FAQ | - |
| Accounting - Chartfield Requests | Issued | Instructions | Policy |
|---|---|---|---|
| (Adobe Sign Form) | 06/2020 |
Use this form for updates or modifications to existing chartfields. View Adobe Sign instructions. |
- |
| (Adobe Sign Form) | 06/2020 |
Use this form for new fund requests. View Adobe Sign instructions. |
- |
| 07/2024 |
Use this form for new item type requests. View Adobe Sign instructions. |
This form replaces the Student Financial Item Type Request Form, 06/2016) |
| Accounting - Journal Entry Transfer | Issued | Instructions | Policy |
|---|---|---|---|
|
CI Journal Entry Transfer (JET) / (RET)(, 576KB) For campus use to transfer charges from one accounting string to another, or to transfer between entities through the use of an accounting journal entry. Training: JET/RET v2 Power Point (, 634KB) |
05/2020 | JET Process Guide (, 2.3MB) RET Process Guide (, 1.2MB) | - |
| Accounting - Cash Handling & Deposits | Issued | Instructions | Policy |
|---|---|---|---|
| Cash Handling Quick Reference Guide (, 124KB) | 07/2022 | Within form | Cash Handling Procedures (, 262KB) |
| Transact Access Request Form (, 177KB) | 09/2023 | Within form | Cash Handling Procedures (, 262KB) |
| Endorsement Stamp Order Request Form (, 214KB) | 09/2023 | Within form | Cash Handling Procedures (, 262KB) |
| Cash Receipt Log (, 76KB) | 09/2023 | Within form | Cash Handling Procedures (, 262KB) |
| Safe Combination Coordinator Appointment (, 110KB) | 09/2023 | Within form | Cash Handling Procedures (, 262KB) |
| Safe Combination Access Listing (, 126 KB) | 07/2023 | Within form | Cash Handling Procedures (, 262KB) |
| Deposit Request (, 580KB) For campus and CI auxiliary use to request the deposit of funds to a specific fund or department. | 09/2023 | Within form | Cash Handling Procedures (, 262KB) |
| Accounting - Invoice Requests | Issued | Instructions | Policy |
|---|---|---|---|
|
Invoice Request (, 959KB) For all campus and CI auxiliary use to request an invoice. |
2023 | - | - |
| Accounting - Petty Cash | Issued | Instructions | Policy |
|---|---|---|---|
| Current Custodian List (, 99KB) | 06/2017 | PettyCash Procedures (, 195KB) |
- |
| New Custodian Form (, 317KB) | 03/2017 | PettyCash Procedures (, 195KB) | - |
| Custody Transfer Request Form (, 315KB) | 03/2017 | PettyCash Procedures (, 195KB) | - |
| Audit Form (, 36KB) | 10/2015 | PettyCash Procedures (, 195KB) | - |
| Reconciliation Form (, 41KB) | 10/2015 | PettyCash Procedures (, 195KB) | - |
| Accounts Payable - Travel | Issued | Instructions | Policy |
|---|---|---|---|
| NEW Travel Expense Claim Form (2025) (, 199KB) Valid for travel expenses that occur on or after 01/01/2025 | 1/2025 | Within form | º£½ÇÉçÇøCI Travel Procedures and Regulations (, 1.7M) |
| Travel Expense Claim Form (2024) (, 199KB) Valid for travel expenses that occur on or after 01/01/2024. | 1/2024 | Within form | º£½ÇÉçÇøCI Travel Procedures and Regulations (, 1.7M) |
| º£½ÇÉçÇøCI Travel Card Application (, 278KB) | 01/2019 | Within form | - |
| Travel Cash Advance Agreement (, 135KB) | 01/2019 | Within form | - |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| Accounts Payable - State of California Standard | Issued | Instructions | Policy |
|---|---|---|---|
| CA STD 236 - Hotel/Motel Transient Occupancy Tax Waiver (, 161KB) For State of California travelers to provide exemption for hotel/motel taxes when accepted at the time of booking. | 09/1991 | - | - |
| CA STD 261- Private Vehicle Use (, 112KB) For all travelers using private vehicles for business purposes. | 03/1995 | - | - |
| Accounts Payable - Other Forms | Issued | Instructions | Policy |
|---|---|---|---|
| NEW Business Expense Claim Form(2025) (, 172KB) Request reimbursement for business expenses (BER, CELL, PC, REL) that occur between 01/01/2025 and 12/31/2025. | 01/2025 | - | Petty Cash Procedures (, 167KB) º£½ÇÉçÇøCI Travel Procedures and Regulations (, 718KB) |
| Business Expense Claim Form(2024) (, 172KB) Request reimbursement for business expenses (BER, CELL, PC, REL) that occur between 01/01/2024 and 12/31/2024. | 01/2024 | - | Petty Cash Procedures (, 167KB) º£½ÇÉçÇøCI Travel Procedures and Regulations (, 718KB) |
| Accounts Payable Accrual Form 2024 (, 69KB) | 05/2024 | - | - |
|
|
|
|
|
| Expense Transfer Justification Form (, 33KB) | 04/2009 | - | This form is for transferring expenses that are older than 90-days. |
| 12/2024 | Hospitality Procedures and Guidelines PDF, 744KB | ||
|
|
|
|
|
|
|
|
|
|
Other Forms
- Student Business Services
- Approved IFT (formerly CPO) Requestors and Approvers List (PDF, 404K)
- Departmental IFT (formerly CPO) Request Form(PDF, 1.5M)