Administration of University Property
The Integrated California State University Manual (I海角社区AM) Property Policies of the 海角社区 System require campuses to develop standardized procedure to facilitate accurate record keeping related to the acquisition, maintenance, control and disposition of University property. A strong campus-wide commitment and control system is required to insure proper care, use and disposal of University assets. The property guideline, forms, processes and documents were created to maintain a uniform accountability for all campus property. For more information, read the听.
海角社区CI Guidelines and Procedures:
- Administration of University Property Equipment Procedures听 (, 340KB)
- Property Guidelines听(, 340KB)
Glossary:
Acquisition:听Equipment may be acquired through purchase order, lease purchase, procurement card听purchase, donation, transfers, or fabrication.
Processing/Tagging:听Identifying and tagging听capital, non-capital, and instructional equipment including听computer and sensitive equipment.听
Physical Inventory:听听Reconcile against departmental inventory records. Summary to include the听responsible designee's initials and completion date. Any property discrepancy not accounted for during听the physical inventory will be surveyed and reported as missing property.
Audit:听Property inspection by the Chancellor's Office on the physical inventory of capital assets, tagging,听data, and records within the main central system. Review of potential risks including off-site and听unaccounted inventory, records, or retention.
Disposition:听Once an item is approved for disposal (Survey Form), it may be offered for sale at public听auction, Recycled, donated to a non-profit agency, transferred to another 海角社区, or offered to other听departments on campus