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The goal of the º£½ÇÉçÇø Channel Islands Title IX Implementation Team is to promote accountability and strengthen internal protocols within the Title IX/DHR program by focusing on related recommendations in the campus report. The work of the Implementation Team focuses on the life span of a Title IX/DHR report, from intake to resolution, as well as other key recommendations, such as separating advocacy functions from investigations, strengthening campus collaboration through a multidisciplinary team model, and developing tools and written processes for effective case management.

Tasks

Coordinate with the Regional Director, Systemwide Title IX/Civil Rights Division, and subject matter experts to:

1-1. Map the case resolution process from reporting and intake through to investigation and resolution process.

• Description

  • Priority Level: 1
  • Anticipated Project Completion: 8/31/2024
  • Notes: The Title IX team prepared a process map outlining the case resolution process through working with the CO to outline case resolution processes. This process (referral of other conduct of concern) has always occurred but has been formalized by all stakeholders, including Title IX, HR, Student Conduct and Faculty Affairs.

1-2. Develop robust intake, outreach, and case management protocols for supportive measures and resources.

• Description

  • Priority Level: 1
  • Anticipated Project Completion: 8/31/2024
  • Notes: The Title IX & Inclusion office is in the process of developing an intake folder (containing common templates, email messages, referral procedures, support measure requests, etc.), which will be vetted through University Counsel and the CO. Anticipated to be completed by 1/1/25 due to the implementation of a new Nondiscrimination Policy as a result of 2024 changes in Federal Title IX guidance.

1-3. Develop integrated, written processes for initial assessment designed to evaluate known facts and circumstances, assess and implement supportive measures, facilitate compliance with Title IX and Clery responsibilities, and identify the appropriate institutional response after triaging the available and relevant information.

• Description

  • Priority Level: 1
  • Anticipated Project Completion: 8/31/2024
  • Notes: The CO provided Intake and Initial Assessment Checklist and has been in use since Nov. 1, 2023.

1-4. Consistently separate support/advocacy functions from investigation to avoid role confusion and ensure clear demarcation between the individuals who provide supportive measures to a complainant, respondent or other individual in need of assistance, and the investigator.

• Description

  • Priority Level: 1
  • Anticipated Project Completion: 6/30/2024
  • Notes: To ensure separation of intake and investigation, we reviewed and revised job duties of existing Title IX staff. The staff member who conducts intake is never the investigator, to ensure there is no role confusion in the process.

1-5. Strengthen campus collaboration and information-sharing through a multidisciplinary team (MDT) model.

• Description

  • Priority Level: 1
    Anticipated Project Completion: 8/31/2024
    Notes: To establish an MDT-BIT, we will utilize a committee that is already organized and working on campus. Members of our Behavioral Intervention Team (BIT) have the expertise needed to help the ED-TIX to think incidents through and ensure that best practices are followed. With the entire BIT participating in these conversations with the ED-TIX, we will be providing broad professional development to the entire team and building up skills across units. Needed campus partners who are not members of BIT for any particular case will be brought in on a case-by-case basis. We will utilize the coming months while awaiting further guidance from the CO on MDT-BITs, shifting campus language and website information to transition the BIT to adopting its new name of MDT-BIT.
  • High-level (non-identified) monthly executive reports are created by the ED-TIX, reporting on case status and Other Conduct of Concern cases referred to Faculty Affairs Success & Equity (FASE), HR, and Student Conduct. This report is shared with our CO Liaison, as well as with our General Counsel, President, COS, and VPBFA. The Office of the President will support ED-TIX, HRO, AVP-FASE, and Student Conduct to track and follow up as needed regarding OCC referrals.

1-6. Develop tools for consistent, informed, effective documentation and case management.

• Description

  • Priority Level: 1
  • Anticipated Project Completion: 8/31/2024
  • Notes: The campus currently utilizes Maxient effectively for documentation and case management. An Intake and Initial Assessment Checklist has been issued, and a case closure checklist is in development. The campus will utilize these checklists in order to meet this recommendation. While awaiting an enterprise-level case management system, the campus will continue to use Maxient to ensure reports are maintained in an accessible and organized format to facilitate successful migration. Creating an investigation report template and getting this template approved by the CO office to ensure consistency in writing and deliverables to parties. The ED-TIX has conducted her own review of current practices.

1-7. Oversee investigations for quality and consistency of prompt and equitable processes.

• Description

  • Priority Level: 1
  • Anticipated Project Completion: 6/10/2024
  • Notes: We utilize an investigation report template to ensure consistency in writing and deliverables to parties. All investigation reports are reviewed by CO Liaison and/or OGC.

2. Continue to evaluate barriers to reporting and engagement at the university level, with aggregation of data and advice and guidance by the Chancellor’s Office.

• Description

  • Priority Level: 1
  • Anticipated Project Completion: N/A
  • Notes: Administrative Support Staff Kaylen Sanchez created an anonymous survey that is distributed on the third and final outreach to all parties that choose not to move forward with their report. This survey provides parties to share insights as to why they may not have wanted to move forward with the Title IX & Inclusion process. 

3. Review and revise tone, content, and format of reporting forms and other template communications.

• Description

  • Priority Level: 1
  • Anticipated Project Completion: 8/31/2024
  • Notes: This is a standard and ongoing yearly practice where the team reviews outreach and notification templates, and all official process letters.

4. Review the current post-Title IX/DHR disciplinary processes for faculty and staff to ensure promptness, equity, and informed communication.

• Description

  • Priority Level: 1
  • Anticipated Project Completion: 7/31/2024
  • Notes: This is standard and ongoing practice.

5. Develop and implement a process to routinely collect post-resolution feedback from the parties and all impacted individuals.

• Description

  • Priority Level: 2
  • Anticipated Project Completion: 6/30/2026
  • Notes: This is a project that will be developed in partnership with campus Institutional Research, with CO guidance to develop a questionnaire that will be disseminated, as appropriate, to parties who met with the Title IX & Inclusion office (i.e., being mindful of trauma-informed practices).