海角社区

There are a variety of ways to pay someone for services, such as Special Pay, a Retired Annuitant, Special Consultant or Independent Contractor, exactly which route or how to pay someone is based on many factors like tax regulations, compliance, and the Chancellors Office policies, to name a few. This page is designed to help you find the correct route for payment, so 海角社区CI can stay in compliance with the necessary laws.

• Paying Current 海角社区 Faculty

  Faculty pay depends on the FTE of the employee at the time the work was performed

  1. For full-time faculty at 1.0 FTE or higher at the time the work was completed, please complete and submit the one-part Special Pay form:Faculty Additional Employment Authorization Form- 2403
  2. For any faculty teaching less than 1.0 FTE at the time the work was completed (0.99 FTE or lower), please complete the two-part Special Pay forms:
  3.  
  4. Form 1:
  5. Form 2: 

• Paying Current 海角社区 Staff or Administrator

  Payment method is determined by the employee鈥檚 classification, FLSA status, and union. To help determine the correct payment method, please Email HR with the subject "Pay Current Staff" and include:

  • Staff Name and current work information. 
  • Scope of work and Division/Department where new work will be taking place.
  • Length of time and payment rate.
  • If this is related to a Grant and provide Grant information.
  •  
  • An HR representative will respond within 1 business day. 

• Paying Current 海角社区 Students

  Currently enrolled 海角社区CI students may not be paid for employment services via stipend, honorarium, scholarship or gift card. They must be hired as a student assistant and paid for the hours worked on a regular payroll cycle. For more information about hiring a student employee and eligibility to work on campus, please visit the Student Employment website. 

  Student New Hire Paperwork consists of:

  • Student Requisition (, 56KB)
    • ISA's (1150 and 1151) will no longer need a requisition. Please use the Temporary Academic Employment (TAE) module in CHRS to hire ISAs, GAs, and TAs. A guide can be found on the CHRS Training and Resources page. HR will still need to be notified of the hiring/rehiring of all ISAs in a separate email.
  • Position Description (, 122KB)鈥� only needed if the student is new to the position in your department
  • Student Application (, 131KB)鈥� only needed if the student is new to working at CI

  These three forms need to be submitted to hr.forms@csuci.edu at least two weeks before the student鈥檚 start date to allow time for HR and the student to complete and process the new hire paperwork.

  You may also email HR and an HR representative will respond within 2-3 business days.

• Payments to NON-Employees or Former Employee

  If the work will be performed by an employee or student at another 海角社区 campus, they must be hired as a special consultant. The two-part Special Pay forms must be completed, and the department must contact HR to begin the onboarding process. Until the onboarding process is completed, no pay may be issued.

  1. Form 1: 
  2. Form 2: 
  3.  
  4. If work will be performed by an individual not currently employed by any 海角社区 campus, they may be hired either as a temporary employee or Special Consultant and must go through the onboarding process.  Non-海角社区CI employees will also need to complete the 海角社区CI onboarding process.  For help determining which scenario best applies, please complete the form and an HR representative will respond within 1 business day.

  • Please contact the HR Team Here  (add "special pay" in subject)

• Payment to CalPERS Retirees

  A "retired annuitant" is a CalPERS retiree who, without applying for , returns to work with a CalPERS employer in a designated retired annuitant position. No CalPERS' approval is required to work as a retired annuitant, however, the retiree and proposed employer have equal responsibility to ensure the potential employment is lawful by meeting all of the requirements outlined in .

  Please submit a ticket and put "Payment to CalPERs Retiree" in the "Employment Type" section and a Benefits team member will respond within 3 business days.

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  • ***Note: if the employee has recently retired within the last calendar year, please contact the Benefits Team in HR, as specific rules may apply.

• Paying as Honorarium 

  An Honorarium is a fee paid in appreciation for a service provided by an individual who is invited to make a presentation on the campus on a specific topic identified by the appointing authority. An Honorarium cannot be paid to any current employee, faculty member or student worker. An Honorarium, per IRS regulations, is reportable as income by the University. For more information about Honorariums, please visit the Honorarium webpage. 

• Determination Between Employee and Independent Contractor

  Determination Between Employee and Independent Contractor

  An Independent Contractor is an individual who is not affiliated with the University and is in business for themselves to provide services. An Independent Contractor maintains control over the work processes and have greater flexibility over when and how the work is performed. Very few individuals qualify as an independent contractor, and there are several categories of employees who are automatically excluded from independent contractor status:

  • Current 海角社区 employees, including student and graduate assistants.
  • Current students
  • Companies (please use purchase order)
  • CalPERS Retirees (without prior approval) *

  If the department administrator has confirmed that the work to be performed can only be done by an independent contractor and not an employee, they must complete the 鈥溾�� and submit to HR at hr.forms@csuci.edu at least two weeks prior to the expected dates of services. The request must describe the scope of work, i.e. explicitly and inclusively delineate all services expected of the Independent Contractor; include information pertaining to the Contractor鈥檚 expertise; and attest to the fact that they are in business for themselves providing contract services to others (ex. Curriculum vitae or resume of the contractor).

  If approved, HR will forward the form to Procurement & Contract Services for processing. The following forms/documents may be required by the procurement office prior to retaining services: Campus Independent Contractor Request and Determination form; Requisition; Scope of Work; Proof of Insurance (including Certificate of Insurance with Additional Insured Endorsement); Proof of Background Check (if required).